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Organizing a Conference
CSF Online Platform
- Download and submit your application
- Manage your Conference or Winter School
If you are interested in organizing a conference with CSF in 2015, these are the steps to follow:
| Step | What you have to do | When |
| 1 | Read our Call for proposals (available in early June 2013) | from early June 2013 |
| 2 | Submit the Application form you downloaded here (The application form will be available from early June 2013). |
By January 15, 2014 |
| 3 | Wait for the CSF Scientific Board’s decision about your application. |
March 2014 |
If your application has been accepted, this is what will happen next:
| Step | What will happen next | When |
| 4 |
You will receive a contract from the Event Office of the Monte Verità Foundation (hereafter EO-FMV) together with some important information about how to organize your conference. |
Between 7 and 6 months before the beginning of your conference |
| 5 | Sign the contract and send it back to the EO-FMV |
At least 6 months before the beginning of your conference |
| 6 |
You will send us an abstract of your conference using the CSF Online Platform. (*) |
By end of September 2014 |
Before the conference begins, the EO-FMV needs the following information:
| Step | What will happen next | When |
| 7 | You will inform the EO-FMV via the CSF Online Platform (*) whether you want to include an excursion and social dinner in your program. Documentation on possible excursions and dinner locations can be found in the Attachments on the Online Platform. | Up to 1 month before the beginning of your conference |
| 8 |
You will send to the EO-FMV via the CSF Online Platform (*) the following documents: - bedroom occupancy - meals selection - technical requirements |
Up to 15 days before the beginning of your conference |
| 9 | You will send to the EO-FMV the list of the requested travel reimbursements (if applicable) | Up to 15 days before the beginning of the conference |
(*) VERY IMPORTANT
We strongly recommend to use our Online Platform for the management of your conference because
- The lists generated and submitted from our Online Platform directly reach the relevant services at Monte Verità and at CSF.
- It is the only way in which information such as bedrooms booking, meals arrangements, excursion + conference dinner and the technical requirements in the conference rooms can be transferred.
- The participants data are needed to generate a number of documents, such as name badges, certificates of attendance, travel refunds.
Note:
all personal contacts with the conferees are the organizer's concern.
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