Organizing an ETH Winter School

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If you are interested in organizing an ETH Winter School with CSF support in 2018/2019, these are the steps to follow:

Step
What you have to do
When  
1
Read our Call for proposals ETH Winter Schools 2018/2019, and download the corresponding application, once available
From mid June 2017
2
Submit the Application form you downloaded from our "Online Platform" (*). The form is available from mid June 2017
By January 15, 2018
 
3
Wait for the CSF Scientific Board's decision about your application
March 2018

If your application has been accepted, this is what will happen next:

Step
What will happen next When  
4
You will receive a contract from the Event Office of the Monte Verità Foundation (hereafter EO-FMV) together with some important information about how to organize your ETH Winter School
Between 7 and 6 months before the beginning of your ETH Winter School
5
Sign the contract and send it back to EO-FMV At least 6 months before the beginning of your ETH Winter School
6
You will send us an abstract and picture relating to the topic of your ETH Winter School using the CSF Online Platform (*)
By September 30th, 2018

Before the ETH Winter School begins, the following information has to be provided:

Step
What will happen next When  
7
You will inform the EO-FMV wether you want to include an excursion and social dinner in your program. Documentation on possible excursions and dinner locations can be found in the Attachments on the CSF Online Platform (*)
Up to 1 moth before the beginning of your ETH Winter School
8
Via our CSF Online Platform (*), you will send to the EO-FMV the following documents:
- bedroom occupancy list for Invited Speakers and non self-paying participants
- meals selection for Invited Speakers and non self-paying participants
- technical requirements
Up to 15 days before the beginning of your ETH Winter School
 
9
You will send to the CSF the list of the requested travel refunds (if applicable) Up to 15 days before beginning of your ETH Winter School

(*) Very Important

We strongly recommend to use our Online Platform for the management of your ETH Winter School because:

  • the lists generated and submitted from our Online Platform directly reach the relevant services at Monte Verità and at CSF
  • it is the only way in which information such as bedrooms booking, meals arrangements and technical requirements in the conference rooms can be transferred
  • the participants data are available to generate a number of documents, such as name badges, certificates of attendance, travel refunds

Note:
all personal contacts with the ETH Winter School participants (speakers and students) are the organizer's concern

 
 
Page URL: http://www.csf.ethz.ch/conferences/organizing-an-eth-winter-school.html
Fri Mar 24 00:46:37 CET 2017
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